In today's fast-paced business environment, digital transformation of various processes has become a necessity rather than an option. One of the areas witnessing a significant shift toward digitalization is the creation of sales, rental, and leasing agency contracts. 

‍

In the age of digitalization, businesses are constantly looking for ways to make their processes more efficient. Creating deals digitally offers a more efficient and accessible way to manage operations more effectively. As industries evolve, adapting to modern practices has become critical for sustainable success. Digitalization increases efficiency by optimizing business processes.

‍

Digitization of paper-based sales and lease contracts allows business processes to be accelerated and used more efficiently. Digitalization enables anytime, anywhere access to sales and leasing documents and data. This makes it easier for employees to adopt flexible working models and manage business processes remotely. In terms of business continuity and flexibility, the digital document is a significant advantage. In addition, businesses that do not realize the importance of digitalization today have difficulty competing in the sector.

In this article, let's take a look at what would change in the operations of businesses when they switch from traditional paper-based contracts to digital platforms.

Cost Effectiveness and Time Savings

One of the main advantages of digital sales and rental contracts is the reduction of paper costs. Until the sale is finalized, there is a lot of information in the document that the customer and the company need to fill in and there is no possibility of remote processing. Thanks to digital document creation platforms, it is also possible to share documents with your customers to fill in missing information. Traditional methods involve printing, storing and managing sales contracts. These costs can be minimized through digital platforms. There is no need to ship paper documents to your customers or conduct face-to-face transactions.  Digital documents speed up the deal creation and approval processes, saving time for both parties.

‍

Security 

With the digitalization of businesses today, the security of digital documents is becoming increasingly important. Digitalization enables businesses to experience more secure business processes than paper when it comes to protecting sensitive data, ensuring data integrity and preventing unauthorized access.

 Here are important ways to ensure the security of digital documents:

‍

1. Access Controls and Authorization:

You can set who can access your sales and lease agreements, and ensure that only the customers or employees you allow access to can view the documents. By prioritizing people, you can determine their signature order and control authorizations. Thus, you eliminate the risks of shipping in paper-based processes. The possibility of documents getting lost, falling into the hands of unauthorized people, or getting worn out is eliminated. While your rental and sales contracts are signed quickly, they are safely protected.

‍

2. Log Records and Timestamps:

Log records are used in digital documents to record user interactions. Log records usually contain information such as date, time, user interactions, error messages, system logins and logouts. A timestamp is an electronic mark used in digital documents to verify when a particular event or information occurred. A timestamp indicates when a document was created, modified, or transmitted, so that it shows what state the document was in on a particular date and when it was processed.

‍

3. Backup

When you create your sales and rental contracts digitally, copies of the signed documents are sent to the document owner and the customer by email. In this way, there is no risk of losing your documents, and your documents are always accessible from the mobile application.

Customer Satisfaction and Competitive Advantage

Digitalization can improve customer experience and give businesses a competitive advantage. Easily preparing sales contracts and quickly communicating them to your customers increases the quality of the customer experience. In addition, you can have your customers complete the fields that they needs to fill in the documents and sign the documents, regardless of location. While location is no longer an obstacle for you, your customers are accessible at any time. In this way, you can even improve your sales conversion rates. Digitalization offers you the opportunity to lead your industry. Customers generally prefer companies according to their process management. Supporting the process with digital documents from the start of the sale helps you.

‍

Easy Access and Tracking

Digital contracts are easily accessible from anywhere and on any device. In this way, the sales team can instantly access contracts through digital document creation software and manage processes more effectively. In addition, changes and updates made in the digital environment can be tracked instantly.

Contact us now to create digital sales and lease agreements and lead your industry!